Document Processing and its Perks

Technology is used every day. Almost everything is in a computer. Our notes, our “diaries” turned into blogs. But one thing is for sure, it’s for the best because almost everyone relies on it now. It’s fast and doesn’t take time. All we need is a stable internet connection and we are good to go.

Document processing involves the conversion of typed and handwritten text on paper-based & electronic documents (e.g., scanned image of a document) into electronic information utilising one of, or a combination of, intelligent character recognition (ICR), optical character recognition (OCR) and experienced data entry clerks.

How does Document Processing Work?

Swiss Post Solutions is used mainly used by business who transact with their customers on a daily business, so they need this to coordinate with their other partners who could complete the customer’s order.  Its serve is to coordinate and conduct business transactions. When a customer submits an order to purchase a certain product, the order becomes a document for processing. The manufacturing company coordinates the activities of acquiring the raw materials, making the product, and finally delivering it to the customer with an invoice to collect payment—all by passing documents from one department to another, from one party to another.

 The invention of the modern digital computer, supported by various key technologies, has revolutionized document processing. Because information can be coded in other media that is read and written by the computer—from punched cards in the early 1960s to magnetic tapes , disks, and optical CDs (compact discs) today—it is not always necessary for documents to be on paper for processing.

What is Automatic Data Processing?

In our own understanding, it simply means that a machine or system will automatically process your orders or command that you have entered or submitted without any hassle. If one can implement decision-making into the logic of a computer program, and have the relevant information in the documents coded in some medium for the computer to read and write, the computer running the program can process the documents automatically. Unless the decisions in processing the documents require the intelligence of a human expert, the computer is much faster and more reliable.

The repository for the information is a database. Since the information in the database is readily accessible by the computer, one can generate the paper documents with the desired information any time it is necessary.

Improvements in Document Processing

An economic appraisal of the problem of improving business data processing involves balancing the costs of making a change and using the new technique against the benefits derived. Determination of the cost of document generation and processing is difficult because numerous documents may be considered imperative with only a limited amount of freedom concerning time and place of origin, nature, content, utilization, and disposition. Any particular purpose may have only byproduct costs associated with it because the basic document will be developed and used without regard to the specific purpose at issue.

Assignment of value to documents is difficult because they are considered to be outside the main stream of revenue production and merely reflect what is happening.

 

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